Course 55238: SharePoint Online for Administrators

Instructor Led Training

3 Days

AUD 2750

Why Microsoft SharePoint?

Because SharePoint connects employees to daily tools and resources, it is the most comprehensive workplace intranet platform. Instead of being contained in a single tool for a single action, data may flow and feed into reports, analytics, and processes.

This course is intended for administrators who are responsible for the configuration, configuration, and management of SharePoint Online as part of their Office 365 administration.

Course Outline

This session will introduce attendees to SharePoint Online Administration in Office 365 and will discuss and illustrate SharePoint Online configuration choices. The course is designed for both experienced SharePoint on-premises administrators and novice Office 365 administrators who need to understand how to properly configure SharePoint Online for their organization. Additionally, the course will assist administrators of SharePoint on-premises in comprehending the distinctions between SharePoint on-premises and SharePoint Online.

Course Outcomes

Understand the architecture of SharePoint Online

Have knowledge of all the components in SharePoint Online

Have on hands on experience configuring the components of SharePoint Online

Have hands on experience configuring the options

Work with Site Collections and storage options

Manage user profiles and social profiling

Understand and configure data connections in SharePoint Online

Build a taxonomy structure

Understand and configure Search in SharePoint Online

Configure and deploy apps

Understand and define Enterprise content management and Security and Compliancy

Configure additional options and features in SharePoint Online such as Information Rights Management


This first module will walk you through Office 365 and SharePoint Online, familiarizing you with the components that will be discussed in subsequent modules. You will gain an understanding of how Office 365’s identity management works, as well as the tools required to administer the environment. Additionally, you will learn about the migration possibilities to SharePoint Online and the creation of hybrid scenarios.


  • Introduction to the Office 365 Administration Center
  • Configure Reporting
  • Accessing SharePoint management tools
  • Accessing security and compliancy
  • Managing Office 365 and SharePoint Online with PowerShell
  • Comparing On Premises SharePoint with SharePoint Online
  • User identity in Office 365 and SharePoint Online
  • Manging user domains
  • Building Hybrid scenarios
  • OneDrive and Sites redirection
  • Yammer redirection
  • Understand hybrid search
  • Hybrid business data connectivity
  • Hybrid taxonomy

Lab : Configuring the Office 365 environment

  • Create a new account
  • Create a new Office 365 Trial
  • Install Azure Active Directory PowerShell
  • Install SharePoint Online Management Shell
  • Create test users
  • Install Office 2016 on to your client

This lesson will assist you in comprehending the topology of site collections and in establishing and managing them. You’ll learn how to define delegated control and administration for distinct site collections, as well as how to configure storage options and quotas. You’ll learn how to configure external access to your material, how to share it with external identities, and how to delete and recover site site collections using PowerShell.


  • Introduction to classic and modern admin centers
  • Creating Site Collections
  • Defining ownership and security for site collections
  • Configuring Storage
  • Configure External Access to site collections
  • Recovering site collections
  • Configure external sharing
  • Managing site collections with PowerShell

Lab : Managing Site Collections

  • Create a new site collection using the UI
  • Create a new Modern site collection
  • Create a new site collection using PowerShell
  • Configure Storage Quotas
  • Configure external sharing
  • Restore a site collection
  • Create a site and deploy content for later labs

User profiles are a critical component of any social and collaboration platform, and this module will teach you how to manage user profile options in SharePoint Online, including how to create custom profile features. Additionally, you will learn how to establish and configure audiences for targeted content and then use the audiences to route visitors to your personal website. Finally, you will learn how to customize the profile service’s search options and cleanup jobs.


  • Overview of the profile service
  • Defining profile properties
  • Map profile properties to a term store
  • Creating custom profile properties
  • Managing audiences
  • Creating audiences
  • Managing user profile policies
  • Configure trusted my site host locations
  • Configure preferred search center locations
  • Defining read access permission levels
  • Configuring newsfeed options
  • Setup email notifications
  • Configure my site cleanup

Lab : Managing the User Profile service

  • Create a new custom user profile property
  • Create a custom property mapped to a metadata term
  • Create an Audience using profile propertiies and target content
  • Configure My Site cleanup accounts

This module focuses on creating and configuring data connections, as well as the problem of displaying data from other data sources in SharePoint sites. You’ll learn how to use PowerApps for form development and flow to create business processes, as well as Power Bi for data visualization. The business connectivity service is intended to allow customers to build data connections to show data from other sources, such as Azure SQL, and then add data web components without having to comprehend data connection configuration. Additionally, you will learn the value of utilizing the secure store service in conjunction with business data connections in order to specify data access to remote data storage via single sign on.


  • Introduction to Data Connections
  • Overview of PowerApps, Flow and Power BI
  • Overview of the business connectivity service
  • Introduction to BDC definition files
  • Creating BDC definition files
  • Introduction to the secure store service
  • Configuring the secure store service
  • Creating secure store target application settings
  • Configure connections to cloud services
  • Configure connections to on-premises services
  • Tools to build data connections
  • Creating external content types
  • Building external lists using external data

Lab : Managing the business data connectivity service

  • Create a new PowerApps form
  • Create a new Flow
  • Create a new secure store application
  • Create a new BCS BDC connection
  • Create an external content type
  • Create a new external list to leverage the external data

The term store is a critical component of Enterprise Content Management and discoverability, and this session will cover everything from setting up a word store to creating and applying term sets to content. Terms can also be incorporated into the structure of a social profile, and you will learn how to inject terms using the UI and PowerShell.


  • Overview of the term store
  • Understanding terms and life cycle management
  • Creating term groups
  • Creating the term store
  • Creating Term Sets in the UI
  • Creating Term Sets via importing via a CSV
  • Creating terms in the UI
  • Creating terms via PowerShell and CSOM
  • Manage terms with synonyms and pinning
  • Configure delegated administration

Lab : Creating and Managing the Term Store

  • Create a Term Group and Term Set
  • Manage Terms with PowerShell and CSOM
  • Manage Terms with synonyms and pinning
  • Configure delegated administration

Search is a critical function in SharePoint because it enables users to find and target data in a variety of ways. This module will demonstrate how to extend the search service with sophisticated search optimization features such as result sources and managed properties, allowing for the use of search web parts as part of a targeted content deployment. Additionally, you will learn how to export and import the search configuration to different site collections or even other tenants.


  • An Introduction to the search service
  • Classic versus Modern search experience
  • Understanding Managed Properties
  • Create Managed Properties
  • Manage Authoritative pages
  • Understand Result sources
  • Create and configure result sources
  • Understand Query rules
  • Promoting results through query rules
  • Remove search results from the index
  • Exporting search configurations
  • Importing search configurations

Lab : Managing and configuring the Search Service

  • Create a query in modern and classic
  • Create a new result source
  • Export the search configuration

This module will cover the configuration and deployment of SharePoint Online’s application management service. Apps are an excellent method to extend the functionality of SharePoint, and they can be introduced into SharePoint Online in a variety of ways, including via the store and the Application catalog. You will learn how to configure apps in both contexts as well as how to deploy a fully functional commercial application from a third party.


  • An Introduction to Apps
  • Understanding the App Catalog
  • Building the App catalog
  • Adding Apps to the catalog
  • Add Apps to your SharePoint sites
  • Adding Apps via the marketplace store
  • Manage App licensing
  • Configure store access settings
  • Monitoring app usage

Lab : Configuring Apps

  • Create and configure an app catalog
  • Add an Office 365 store app
  • Add an app via the app catalog
  • Add an Azure app
  • Monitor and Manage app usage

Enterprise Content Management (ECM) is concerned with the control and management of data in SharePoint Online as it is created and saved. This lesson will teach you about SharePoint Online’s lifecycle management, document management, and data loss prevention capabilities, as well as eDiscovery, classification, and data governance. You’ll learn how to create several components that aid with ECM management, such as records centers and policy centers, as well as how to configure policies in the security and compliance center for eDiscovery, labeling, and data loss prevention.


  • An Introduction to ECM in SharePoint Online
  • Components of ECM
  • Office 365 versus classic compliancy
  • Understanding In-Place records management
  • Configure In-Place records management
  • Understanding the records center
  • Build and configure a records center
  • Understanding the compliancy policy center
  • Build a compliancy policy center and configure policies
  • Discover the security and compliancy center
  • Configure an eDiscovery center
  • Build an eDiscovery case
  • Understand data loss prevention
  • Build a data loss prevention policy and query
  • Working with classification and data governance

Lab : Configuring ECM in SharePoint Online

  • Configure In-Place Records Management
  • Create a Records Center
  • Create an eDiscovery case
  • Configure DLP

Additional settings for SharePoint Online that are not configured in a specific category are available. This session will discuss the settings and options available for these components in SharePoint and Office 365. Specific components might range from OneDrive administration and site classification to enabling and configuring Information Rights Management, which provides extra security choices for SharePoint items. Finally, you’ll grasp the distinction between and justifications for selecting early release feature options for Office 365, which may alter the features available to your users in SharePoint.


  • Configure OneDrive features
  • Configure use of Yammer or Newsfeeds
  • Understand Information Rights Management
  • Configure Information Rights Management
  • Define site classification options
  • Understand early release options for Office 365
  • Configure Early release options for your Office 365 tenant
  • Manage Access Control

Lab : Configure Options for SharePoint Online

  • Configure OneDrive options
  • Define Site creation options
  • Configure Information Rights Management

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